Inframark Accounts Payable Specialist in Pompano Beach, Florida

Overview

JOB FUNCTION/ PURPOSE

The Accounts Payable Specialist is responsible for assessing and processing accounts payable transactions for various manufacturing and service-based business units, each with its own specific rules, requirements, and coding processes. Administration of the corporate travel management and expense reporting system is also performed. As a shared service center function, volume of transactions processed each year is approximately 100,000 invoices.

Responsibilities

RESPONSIBILITIES

  • Prepare and process vendor invoices, check requests, and petty cash reimbursement requests for payment

  • Prepare and process electronic funds transfer and wire transfer requests

  • Resolve purchase order, receiving, and/or invoice discrepancies

  • Review, approve, and process voucher adjustments and debit returns

  • Prepare weekly preliminary and final check reports and distribute for approval

  • Process weekly check runs

  • Reconcile accounts payable and vouchers payable subledgers with the general ledger

  • Prepare monthly expense accruals

  • Resolve vendor inquiries and disputes

  • Assist with managing vendor relationships

  • Collect balances owed by vendors for credit adjustments and returns

  • Scan invoices and maintain all accounts payable filing systems

  • Administer the travel and expense reporting program, including the auditing of expense reports

  • Assist in the year-end IRS Form 1099 miscellaneous income reporting process

  • Assist in the hiring, training, and supervision of the Accounts Payable staff

  • Understand and adhere to all company health and safety procedures as they relate to essential job functions.

Qualifications

QUALIFICATIONS

  • Excellent verbal and written communications

  • Familiarity with accounts payable software

  • Experience with Microsoft Excel

  • Effective time management and organizational skills

  • Accurate and attentive to detail

  • Team oriented

  • Knowledge of accounting practices and procedures

EDUCATION and/or EXPERIENCE

AA in Accounting or Business and 2-3 years previous accounts payable experience or an equivalent combination of education and training

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Job ID 2018-3473

Type Regular Full-Time

Category Administrative/Clerical

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.